About Deanship

The Deanship of Admissions and Registration is the cornerstone of the University of Hail, serving as the student's gateway to the university. It is responsible for their academic affairs and cares for them from the moment of admission and registration until their graduation. The Deanship is tasked with implementing the provisions and regulations of the university's study and examination bylaws, providing the best possible services to its students and university staff, including faculty and employees. It works to simplify admission and registration procedures, remove obstacles, and strives to improve all aspects of the admissions process. Registration is conducted using the latest methods and modern electronic systems, with the aim of achieving excellence in the performance of all admission processes and services.

The Deanship of Admission and Registration was established with the issuance of Higher Education Council Resolution No. 20/39/1426 AH on 10/25/1426 AH, and Royal Approval No. 2921/MB dated 4/12/1427 AH. The Deanship began its work in 1426 and worked to develop its work so that it is compatible with With the increase in the number of students, the banner system was implemented in the deanship since the year 1429, and all paper student data and records were transferred to the electronic system (banner system).

Dean's speech

Dr. Abdullah bin Jumaan Al-Zahrani

The position taken by the Deanship of Admissions and Registration at the University of Hail at the university level has imposed on it continuous progress towards developing its academic and guidance services and activities, not only to maintain this position, but also to move forward towards competing with other deanships locally and regionally in the field of providing academic and guidance services to students and faculty members.

This provided the opportunity to develop a strategic plan that directs the desired development of the deanship on sound scientific foundations and within the framework of an organized and approved implementation plan that seeks to achieve the objectives of the strategic plan in accordance with the institutional capacity standards approved by the Education Evaluation Commission, and within the framework of the strategic plan of the University of Hail.

The Deanship of Admission and Registration at the University of Hail operates detailed work procedures and a road map for the path it will take to achieve excellence in the field of providing academic and counseling services to students and faculty members. The services provided by the Deanship of Admissions and Registration during this current period are characterized by following specific, clear and announced standards and work mechanisms, and electronic programs that suit the nature of the university's academic operations, are in line with the new university system, and help in achieving its ambitious goals in a way that achieves the interest of all university employees.

In addition to following the best academic practices through an ambitious vision and mission, specific activities and strategic goals that address priority issues, and initiatives built through operational plans supported by elaborate performance indicators.

Vision, Mission and Goals

Vission

Leadership and excellence in providing admission and registration services electronically in accordance with the best local and international practices.

Message

The Deanship of Admissions and Registration is committed to providing distinguished services, and facilitating admission and registration procedures within a framework that achieves quality and justice among students, through the optimal use of modern technologies, human and material resources, the availability of high-quality work systems, support of the academic advising system, and the application of clear policies and standards that ensure transparency. Among students, and contributes to developing university performance.

Gools

1. Developing annual admission standards and mechanisms.

2. Optimizing the use of modern technology to ensure the quality of services and procedures related to admission and registration.

3. Working to secure a university place for every student who meets the admission requirements.

4. Attracting the best male and female high school graduates to the university.

5. Ensuring fairness in admissions, speed in processing, and transparency in the application process.

6. Developing online admission, registration, and academic advising mechanisms while optimizing the use of technology.

7. Developing the electronic admission and registration system services, including the entry of student grades and graduation documents.

Organizational Chart

Press Photo

Core values

Explaining the values that represent the work of the deanship: It was taken into account that the values should be at three levels: (the individual level - the group level - the organizational level). The opinions of the deanship employees were surveyed about the values that should prevail within the deanship through an electronic questionnaire.

• Values at the individual level: Participants chose the following values that received the highest percentage of votes; 95% or more; As follows:

1. Achievement: Deanship members have a high ability to complete transactions on time.

2. Initiative: This is the characteristic that distinguishes the members of the deanship by providing what is useful and developing work within the deanship.

3. Good morals: This is a characteristic that everyone who belongs to the deanship possesses.

• Group values: Participants chose the following values that received the highest percentage of votes; 95% or more as follows:

1. Cooperation and teamwork: The deanship is committed to developing the ability to work in a team spirit among all its employees.

2. Efficiency and effectiveness: This is the basis of work in the deanship.

3. Respect: Mutual respect is one of the prevailing values in the deanship.

• Values at the organizational level: Participants chose the following values that received the highest percentage of votes: 95% or more:

1. Quality and excellence: The deanship always seeks to achieve excellence through its commitment to the highest quality standards in providing its services.

2. Equal opportunities and justice: The deanship is committed to objectivity, impartiality, and distancing itself from people and situations.

3. Respecting the time of others: The deanship is committed to respecting the time of its visitors through its commitment to the academic calendar and the automation of all its services.

Affiliated Entities

Registration Vice Dean

Admission Vice Dean

Vice Dean of the Deanship of Admission and Registration - Female Branch

Admission and Registration Department

Admissions Department

Registration Department

Students Rewards Department

Documents and Graduates Department

Quality and Development Department

Academic Advising Department

Graduate Recruitment Management

Electronic Forms

Registration Department Forms

Pledge to Abandon Equation

Creating or modifying section for course on Banner system

Changing Student's Grade

Course Equivalency

Request For Exemption From A Course.

Withdrawal Request

Division Change

Add Division

Other Forms

Request Account on Banner System

Presentation Offered

Check Grade Balance

Medical Checkup Form

E-Forms

Re-Enrollment Portal

Evidence and Regulations

Work Mechanisms and Procedures

Records Management Tasks and Regulations

Contents of Records and Graduates Management

Regulations for organizing work Academic Advising Administration

Mechanisms for Academic Registration Procedures

Graduation Mechanisms and Procedures for Students

Study Regulations and Examinations at University

studies and exams for university level

List of studies and tests for preparatory year

Unified Regulations for Postgraduate Studies

Writing scientific theses

Guide to Writing Academic Theses

Research integrity policy

Others

Review and Display Student's Schedule

Applying for Allocation or Transfer for Student

Automated registration

Electronic Services

Academic Calendar

Academic Calendar and Procedural of The Academic Operations of The University of Hail

2023-2024
To view the Academic Calendar: click here

Final Exam Schedules

Deanship Tasks

Providing admission and registration services to students through the university’s electronic portal.
Issuing and documenting students’ academic records.
Organizing procedures for accepting distinguished non-Saudi students.
Receiving transfer requests from outside the university.
Participation in admission tests for new students.
Receiving visiting student delegations and providing them with the necessary information and publications.
Save and follow up on students’ results and everything related to them.
Follow up on the student’s progress according to the study plan and document his graduation.
Implementing the decisions of the University Council, College Councils, the Standing Committee for Student Problems, and the Student Disciplinary Committee.
Making amendments related to the student’s name and identity according to the regulations.
Coordinating and implementing the processes of transferring students from one college to another, and following up on the related equations.
Conducting automatic registration for students, and issuing study schedules for students.
Issuing lists of names of students in courses and sending them to colleges.
Receiving and answering college inquiries regarding student registrations.
Processing the registration of students expected to graduate and those who have problems with their registration.
Providing academic services to the fullest in the shortest time and with the least effort.
Establishing a mechanism to accept students according to specific criteria that are compatible with the university’s capabilities and the requirements of society and the environment.
Providing the equipment, places and other materials necessary to carry out admission and registration work.
Achieving the foundations of cooperation between colleges to implement joint work and consulting with them regarding admission and registration mechanisms.
Managing the admission process and determining its dates, places of admission, and examinations for admission.
Completing the registration process at the beginning of each semester (level) of the academic year on the dates specified for registration.
Announcing the admission decision to the students after fulfilling the justifications for admission and disbursing the stipends for the male and female students.
Conducting transfer, transfer and visitation operations in accordance with the regulations followed in the executive regulations between the university’s colleges or between the university and other universities.
Working to provide a seat at the university for male and female students who meet the admission requirements.
Developing acceptance and registration mechanisms with optimal exploitation of technology.
Implementing the procedures prescribed for accepting students through coordination with the various colleges of the university in terms of the number of students and the conditions required by each college in accordance with the university’s policy.
Follow up on electronic admission procedures, extract final admission lists and include them in the academic system.
Implementing transfer and transfer operations from inside and outside the university in accordance with the regulations governing this.
Archive the admitted files electronically, and return the original documents to the students by mail.
Preparing students to register before the start of the semester to enable students to register their schedules themselves.
Conducting the initial registration to learn about the students’ desires regarding the days and times that are appropriate for them.
Achieving fairness in acceptance, speed in completion, and transparency in presentation.

ISO 9001-2015

Documentation	Titel
Download	Job description for Deanship of Admission and Registration
Download	Objectives of the deanship schedule
Download	Risk register
Download	Quality policy
Download	Monitor risks
DownLoad	Follow up on implementation of deanship’s goal

Reports and statistics

The total number of transactions submitted on the electronic academic advising platform since its activation	111457
The total number of transactions submitted on the electronic academic advising platform for the current semester is 202,301	20373
The total number of transactions accepted for male and female students	18914
The total number of rejected transactions for male and female students	1459
The total number of apologized transactions for male and female students	nothing
The total number of transactions submitted on the electronic academic advising platform in university colleges, male and female students	19119
The total number of transactions submitted on the electronic academic advising platform at the university branches	1254
The total number of transactions submitted on the electronic academic advising platform by students	4956
The total number of transactions submitted on the electronic academic advising platform by female students	14163
The total number of late transactions	nothing

Sustainable Development

The university encourages colleges to provide services to its students as they are close to them and tracks the level of students’ performance through a portal called “The Academy.” This portal allows academic advisors to track students' performance, attendance, and course registration. If any student has the potential, the academic advisor will be alerted via email.

Study regulations and executive rules Click Here

University educational resources Click Here

To know more details about sustainable development, click here