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Department Overview

The Data Management Office is responsible for overseeing, organizing, and governing the university's data ecosystem in accordance with relevant national regulations and controls. It aims to ensure the quality, accuracy, integrity, and security of data while enhancing its utilization to support decision-making and improve institutional performance. The Data Management Office was established at the University of Ha'il pursuant to Royal Order No. (59766), issued on 20/11/1439 AH, underscoring the importance of data as a strategic asset that contributes to achieving digital transformation objectives and enhancing operational efficiency through the development of a trusted and secure data environment that supports innovation and institutional sustainability.



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Manager Message

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Dr. Shua'a bint Dulaim Al-Otaibi

In light of the rapid digital transformation, data has become one of the most important strategic assets upon which universities rely to develop their operations, enhance their performance, and support their decisions. From this perspective, the Data Management Department at the University of Hail continues its efforts to build an integrated university data management system based on governance, compliance, and reliability, striving to achieve excellence in data management according to the best national and international standards.

The department is working to develop and digitize the university data system in accordance with national data management legislation and regulations, and to enhance institutional practices aimed at improving data quality, protection, and efficient management. It also focuses on collecting data from its original and reliable sources, documenting and organizing it, and strengthening the protection of personal data to ensure data reliability, integrity, and usability across various academic and administrative fields.

In this context, the Data Management Department seeks to continuously develop data collection tools, mechanisms, analysis, and documentation, and to provide accurate statistics and information that meet the needs of the university's various units. This enables decision-makers to access reliable data in a timely manner, promoting evidence-based decision-making and contributing to improved institutional performance and the achievement of the university's objectives. The department also works on developing statistical indicators related to the performance of the university's various units, enabling a more accurate understanding of the institutional landscape, monitoring performance levels, and identifying opportunities for improvement and development. Through this system, the data management department aims to establish a data-driven institutional culture, promote the values of quality, reliability, and compliance, and transform university data into a sustainable institutional asset that supports the University of Hail's journey towards excellence and leadership.


CV Profile

صورة شخصية

Dr. Shua'a bint Dulaim Al-Otaibi

Data Management Supervisor

Appointment Date (H): 1448 Appointment Date: 2026
General Specialization: Computer Science Exact Specialization: Data Science and Artificial Intelligence
Academic Degrees
Degree Specialization Institution Graduation Year (H) Graduation Year
PhD Computer Science King Abdulaziz University 1441 2020
Master Advanced Software Engineering University of Sheffield 1433 2012
Bachelor Computer Science King Abdulaziz University 1428 2007
Career History
Position Organization From (H) From To (H) To
Associate Professor University of Hail 1446 2024 حتى الآن To Date
Assistant Professor University of Hail 1441 2020 1446 2024
Lecturer University of Hail 1433 2012 1441 2020
Teaching Assistant University of Hail 1428 2007 1433 2012
Academic Experience
Experience Organization Period (H) Period
Supervisor of the Computer Science and Engineering Department University of Hail 1433 2012
Vice Dean of the College of Computer Science and Engineering for Female Student Affairs University of Hail 1441 2020
Data Management Supervisor University of Hail 1448 2026
Research Interests
# Research Interest
1 Artificial intelligence in healthcare
2 Data mining using artificial intelligence tools.
3 Smart Cities.
Languages
Language Reading & Writing Speaking
Arabic Native Native
English Advanced Advanced
Contact Information
Official Email
Phone
Department / Location

Administrative Tower - University of Hail - Hail - Kingdom of Saudi Arabia

Research & Publications
Published Papers
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Vision, Mission and Goals

Vision
Vision
Excellence in managing university data according to the best national and international standards.
Mission
Mission

Managing and digitizing the university data system by complying with national data management legislation and regulations, collecting data from its original and reliable sources, protecting personal data, and providing accurate statistics and information to support decision-makers.

Goals
Goals

The administration aims to achieve the following objectives:


1. Govern university data in accordance with national data management policies.

2. Continuously develop tools and mechanisms for data collection, analysis, and documentation.

3. Empower decision-makers with reliable data and information to support their decisions.

4. Develop statistical indicators related to the performance of the university's various units.


Organizational Structure

Director of Data Department
Data Availability Unit
Compliance Unit
Data Management and Governance Unit
Personal Data Protection Unit

Departmet Tasks

  • Data Strategies: Establish a comprehensive framework for data management that includes defining how to collect, store, and analyze data to ensure its effective use in supporting decision-making.
  • Data Governance: Define responsibilities and usage controls by establishing clear policies that specify who owns the data and how it can be used, thereby enhancing accountability.
  • Data Quality: Ensure the accuracy and reliability of data by implementing procedures for data verification and error correction, ensuring that the information is accurate and up to date.
  • Data Security: Protect data from threats and risks by using techniques such as encryption and access control to safeguard sensitive information from breaches.
  • Data Storage: Organize and store data efficiently by selecting appropriate systems for data storage and organization, facilitating easy access and usage when needed.
  • Regulatory Compliance: Adhere to applicable regulations and standards by ensuring that all data activities align with relevant laws and standards to avoid legal risks.
  • Training and Awareness: Enhance employee awareness and skills by providing training courses and educational resources to improve understanding of how to manage data correctly and securely.
  • System Integration: Connect systems to ensure data flow by enabling communication and integration of data across different systems to facilitate access and improve analysis.
  • Process Improvement: Improve efficiency and reduce waste in operations by assessing current processes and seeking opportunities for enhancement, leading to cost reduction and increased effectiveness.
  • Business Continuity: Ensure the sustainability of operations during emergencies by establishing plans to maintain data management even under emergency conditions, including backup strategies.
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About Department

Strategic Goals:

  1. Developing a strategic plan to enhance data management using new technologies.
  2. Ensuring the quality and accuracy of data at the University of Hail, with an emphasis on keeping it current and reliable.
  3. Aggregating data from multiple sources into a centralized repository to facilitate access and reduce errors.
  4. Achieving data security through robust measures such as encryption and access control management.
  5. Complying with data protection laws to minimize legal accountability risks.
  6. Encouraging collaboration between departments to ensure effective coordination in data management.
  7. Improving processes can increase efficiency and reduce costs associated with data.
  8. Providing easy access for users to the required data.
  9. Identifying key performance indicators and deliver regular reports to ensure continuous improvement.
  10. Providing advanced analytical tools to enable strategic decision-making based on data
  11. Developing systems and policies for personal data protection and data management at the university level.
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Open Data

Open data means that anyone can freely use, without technical, financial or legal restrictions, as well as reuse and publish it, taking into account the requirements of the legal license under which the data is 

published.


For more details about open data Press here.


You can also access the University’s page on the Open Data Platform by clicking here.


Contact information

Data Management Office

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Name

Data Management Office
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Email

dmo@uoh.edu.sa
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Location

9th Floor, Administrative Tower, University City, Hail, Saudi Arabia 9th Floor, Administrative Tower, University City, Hail, Saudi Arabia

Data Management Manager

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Name

Saud bin Zamil Fahd Al-Jaloud
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Email

S.aljaloud@uoh.edu.sa
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Location

9th Floor, Administrative Tower, University City, Hail, Saudi Arabia 9th Floor, Administrative Tower, University City, Hail, Saudi Arabia

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