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University of HailDeanshipsDeanship-A-R

Deanship of Admission and Registration

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Deanship Image

About Deanship
The Deanship of Admissions and Registration is the focal point of the University of Hail. It is the student’s gateway to the university, as it is concerned with his educational affairs and cares for him from the moment he is accepted and registered until he graduates from the university. It is responsible for implementing the texts and provisions of the university study and exam regulations, and provides the best services to its students and the university’s faculty and staff. It works to simplify admission and registration procedures and remove obstacles. The deanship seeks to improve all admission and registration mechanisms according to the latest methods and modern electronic systems, with the aim of achieving excellence in the performance of all admission and registration processes and services within a framework that achieves quality, transparency, and justice among students.
The Deanship of Admission and Registration was established with the issuance of Higher Education Council Resolution No. 20/39/1426 AH on 10/25/1426 AH, and Royal Approval No. 2921/MB dated 4/12/1427 AH. The Deanship began its work in 1426 and worked to develop its work so that it is compatible with With the increase in the number of students, the banner system was implemented in the deanship since the year 1429, and all paper student data and records were transferred to the electronic system (banner system).

Dean's speech
Dean Image
Dr. Abdullah bin Jumaan Al-Zahrani

The position taken by the Deanship of Admissions and Registration at the University of Hail at the university level has imposed on it continuous progress towards developing its academic and guidance services and activities, not only to maintain this position, but also to move forward towards competing with other deanships locally and regionally in the field of providing academic and guidance services to students and faculty members.

This provided the opportunity to develop a strategic plan that directs the desired development of the deanship on sound scientific foundations and within the framework of an organized and approved implementation plan that seeks to achieve the objectives of the strategic plan in accordance with the institutional capacity standards approved by the Education Evaluation Commission, and within the framework of the strategic plan of the University of Hail.

The Deanship of Admission and Registration at the University of Hail operates detailed work procedures and a road map for the path it will take to achieve excellence in the field of providing academic and counseling services to students and faculty members. The services provided by the Deanship of Admissions and Registration during this current period are characterized by following specific, clear and announced standards and work mechanisms, and electronic programs that suit the nature of the university’s academic operations, are in line with the new university system, and help in achieving its ambitious goals in a way that achieves the interest of all university employees.

In addition to following the best academic practices through an ambitious vision and mission, specific activities and strategic goals that address priority issues, and initiatives built through operational plans supported by elaborate performance indicators.
Vision, Mission and Goals

Vission

Leadership and excellence in providing electronic admission and registration services in accordance with the best local, regional and international practices

Message

The Deanship of Admissions and Registration is committed to providing distinguished services, and facilitating admission and registration procedures within a framework that achieves quality and justice among students, through the optimal use of modern technologies, human and material resources, the availability of high-quality work systems, support of the academic advising system, and the application of clear policies and standards that ensure transparency. Among students, and contributes to developing university performance.

Gools

  • Developing mechanisms and standards for accepting male and female students inside and outside the Kingdom.
  • Computerizing all admission, registration, and academic advising procedures, and presenting them to all university employees.
  • Optimal use of modern technology to ensure the quality of services and procedures for admission and registration.
  • Working to find a place (study seat) at the university for every male/female student who meets the admission requirements.
  • Electronic updating of mechanisms for documenting students’ academic records.
  • Attracting the best male and female high school graduates to the university.
  • Educating students about the rules and regulations of study and examinations in the various colleges of the university.

Organizational Chart
Core values
Explaining the values that represent the work of the deanship: It was taken into account that the values should be at three levels: (the individual level - the group level - the organizational level). The opinions of the deanship employees were surveyed about the values that should prevail within the deanship through an electronic questionnaire.

• Values at the individual level: Participants chose the following values that received the highest percentage of votes; 95% or more; As follows:

1. Achievement: Deanship members have a high ability to complete transactions on time.
2. Initiative: This is the characteristic that distinguishes the members of the deanship by providing what is useful and developing work within the deanship.
3. Good morals: This is a characteristic that everyone who belongs to the deanship possesses.

• Group values: Participants chose the following values that received the highest percentage of votes; 95% or more as follows:

1. Cooperation and teamwork: The deanship is committed to developing the ability to work in a team spirit among all its employees.
2. Efficiency and effectiveness: This is the basis of work in the deanship.
3. Respect: Mutual respect is one of the prevailing values in the deanship.

• Values at the organizational level: Participants chose the following values that received the highest percentage of votes: 95% or more:

1. Quality and excellence: The deanship always seeks to achieve excellence through its commitment to the highest quality standards in providing its services.
2. Equal opportunities and justice: The deanship is committed to objectivity, impartiality, and distancing itself from people and situations.
3. Respecting the time of others: The deanship is committed to respecting the time of its visitors through its commitment to the academic calendar and the automation of all its services.
Affiliated Entities
Deanship's Members
​Dean's Office 
Dean
  Abdullah Al-Zahrani 
Manager of Admission and Registration 
 Mr. Ornes Al-Jarhadi
Manager of the Dean’s Office
 Mr. Abdulatif Al-Ajlan
Secretary of the Dean​
 Mr. Moaz Al-Qanun
Registartion Department
Registration Vice Dean  Dr. Tariq Al-Mariziq
 Manager of Registration, Documentation and Graduates  Mr. Mohammed Al-Hawas
Admission Department  ​
 Admission, Statistics  and Data Agent Vice Dean Dr. Mansour Al-Turki
Manager of Admission​ Mr. Khamis Al-Janfawi
 ​Office of the Vice Dean of Admission and Registration - Female Branch
Vice Dean of Admission and Registration
 Dr. Tahani A​l-Anzi 
Manager of the Vice Dean’s Office Ms. Latifa Al-Salamah
Manager of of Admission and Registration​​ Ms. Naima Al-Rashdan 
Secretary of the Vice Dean ​Ms. Fatima Al-Sand​

Quality, Development and Academic Advising Dr. Ahmed Abdel-Maksou​d 
Technical Support and Information Mr. Badr AlShammari​
Academic System Mr. Mohamm​ed Al-Otaibi
Graduates Employment  Mr. Hamad Al​-Samari​​

Electronic Forms
Evidence and Regulations
Academic Calendar

​Academic Calendar and Procedural of The Academic Operations of The University of Hail​

2023-2024
To view the Academic Calendar: click here​

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Deanship Tasks
  • ​Providing admission and registration services to students through the university’s electronic portal.
  • Issuing and documenting students’ academic records.
  • Organizing procedures for accepting distinguished non-Saudi students.
  • Receiving transfer requests from outside the university.
  • Participation in admission tests for new students.
  • Receiving visiting student delegations and providing them with the necessary information and publications.
  • Save and follow up on students’ results and everything related to them.
  • Follow up on the student’s progress according to the study plan and document his graduation.
  • Implementing the decisions of the University Council, College Councils, the Standing Committee for Student Problems, and the Student Disciplinary Committee.
  • Making amendments related to the student’s name and identity according to the regulations.
  • Coordinating and implementing the processes of transferring students from one college to another, and following up on the related equations.
  • Conducting automatic registration for students, and issuing study schedules for students.
  • Issuing lists of names of students in courses and sending them to colleges.
  • Receiving and answering college inquiries regarding student registrations.
  • Processing the registration of students expected to graduate and those who have problems with their registration.
  • Providing academic services to the fullest in the shortest time and with the least effort.
  • Establishing a mechanism to accept students according to specific criteria that are compatible with the university’s capabilities and the requirements of society and the environment.
  • Providing the equipment, places and other materials necessary to carry out admission and registration work.
  • Achieving the foundations of cooperation between colleges to implement joint work and consulting with them regarding admission and registration mechanisms.
  • Managing the admission process and determining its dates, places of admission, and examinations for admission.
  • Completing the registration process at the beginning of each semester (level) of the academic year on the dates specified for registration.
  • Announcing the admission decision to the students after fulfilling the justifications for admission and disbursing the stipends for the male and female students.
  • Conducting transfer, transfer and visitation operations in accordance with the regulations followed in the executive regulations between the university’s colleges or between the university and other universities.
  • Working to provide a seat at the university for male and female students who meet the admission requirements.
  • Developing acceptance and registration mechanisms with optimal exploitation of technology.
  • Implementing the procedures prescribed for accepting students through coordination with the various colleges of the university in terms of the number of students and the conditions required by each college in accordance with the university’s policy.
  • Follow up on electronic admission procedures, extract final admission lists and include them in the academic system.
  • Implementing transfer and transfer operations from inside and outside the university in accordance with the regulations governing this.
  • Archive the admitted files electronically, and return the original documents to the students by mail.
  • Preparing students to register before the start of the semester to enable students to register their schedules themselves.
  • Conducting the initial registration to learn about the students’ desires regarding the days and times that are appropriate for them.
  • Achieving fairness in acceptance, speed in completion, and transparency in presentation.​
ISO 9001-2015

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​​Documentation 
​Titel 
​​Download​
​Job description for Deanship of Admission and Registration
​​Download
​Objectives of the deanship schedule
​​Download
​Risk register​
​Download
​Quality policy​
​Download
​Monitor risks​
​DownLoad​
​Follow up on  implementation of deanship’s goal​

Reports and statistics

​

​The total number of transactions submitted on the electronic academic advising platform since its activation
​111457
​The total number of transactions submitted on the electronic academic advising platform for the current semester is 202,301
​20373
​The total number of transactions accepted for male and female students
​18914
​The total number of rejected transactions for male and female students
​1459
​The total number of apologized transactions for male and female students
​nothing
​The total number of transactions submitted on the electronic academic advising platform in university colleges, male and female students
​19119
​The total number of transactions submitted on the electronic academic advising platform at the university branches
​1254
​The total number of transactions submitted on the electronic academic advising platform by students
​4956
​The total number of transactions submitted on the electronic academic advising platform by female students
​14163
​The total number of late transactions
​nothing​

Sustainable Development

​The university encourages colleges to provide services to its students as they are close to them and tracks the level of students’ performance through a portal called “The Academy.” This portal allows academic advisors to track students' performance, attendance, and course registration. If any student has the potential, the academic advisor will be alerted via email.


Study regulations and executive rules Click Here

University educational resources Click Here​


​To know more details about sustainable development, click here​​

Contact us
To Contact the Admission and Registration Deanship
Saudi Arabia , Hail, Main Campus
Dean's Secretary
2303
DAR@UOH.EDU.SA
08:30 - 14:30
Verification Graduate Data
Saudi Arabia , Hail, Main Campus
Documents and Graduates Management
1121
CERT.VERFIY@UOH.EDU.SA
08:30 - 14:30
Vice Dean - Femlae Branch
University of Hail - Aja Branch
Dean's Secretary
8480
DAR@UOH.EDU.SA
08:30 - 14:30
Registration Department
University of Hail - Main Campus
Office
1121
DAR@UOH.EDU.SA
08:30 - 14:30
Admission Department
University of Hail - Main Campus
Admission Office
9124
DAR@UOH.EDU.SA
08:30 - 14:30