Financial Affairs Administration

About Department

Providing all financial and accounting services to the university in accordance with the rules and regulations issued in this regard

Dept Tasks

1. Automation of all financial and accounting operations.

2. Preparation of accounting records for entries and disbursements, and reconciliation of disbursements with budget items.

3. Proposal for transfers to and from budget item allocations and request for additional allocations, in cooperation with the General Directorate of Planning, Budget, and Follow-up.

4. Taking action to collect outstanding receivables owed to the university.

5. Direct execution of all assigned financial and accounting tasks according to the instructions issued within the Royal Decree concerning the university's budget, its regulations, the disbursement and collection bylaws, and financial regulations, in accordance with applicable systems.

6. Disbursement of temporary and permanent advances and monitoring of advances disbursed during the year.

7. Auditing financial transactions and ensuring the completeness of all disbursement documentation.

8. Payment of training fees and allowances for university employees.

9. Preparation of an annual report on the department's activities, achievements, and proposals for improving future performance.

10. Follow-up on the repayment of advances and university receivables owed to the university, and monitoring the collection of revenues and dues. 11. Notifying beneficiaries, both individuals and companies, of any outstanding payments owed to them.

12. Supervising the university's treasury and the disbursement officers of colleges, hospitals, and branches, and conducting surprise audits of these funds.

13. Preparing the university's final accounts, following up on the preparation of the auditor's report, and responding to observations from the General Auditing Bureau and other relevant entities.

14. Disbursing funds from the university's approved budget in accordance with applicable regulations and laws.

15. Delivering payments to eligible recipients via checks or bank deposits.

16. Issuing payment orders after obtaining all necessary signatures.

17. Preparing accounting records for recording and disbursing funds from the university's own revenues.

Vision, Mission and Goals

Vision

Providing financial services in line with future trends to achieve the highest accounting standards and financial integrity.

Mission

Providing distinguished financial services to all beneficiaries of the university through qualified human resources and a work environment that ensures control and compliance with accounting standards, laws, regulations and financial systems, financial auditing, and the use of modern technologies, which contributes to achieving financial integrity and preserving the university’s funds.

Goals

1. To enhance and continuously improve the level of financial services provided to university staff and external beneficiaries.

2. To develop and improve the quality of financial control and oversight in accordance with the university's financial system and established accounting, transparency, and governance principles.

3. To safeguard university funds, both in collection and disbursement, by adhering to financial regulations, bylaws, and instructions.

4. To ensure the effectiveness of accounting processes by verifying the integrity of financial procedures.

5. To ensure the accuracy and completeness of financial data.

Organizational Structure

Administration staff

Employee Name	University email	Ext
Yousef Abdullah Al-Dhiban (Director of Administration)	y.althyban@uoh.edu.sa	9070
Mohammed Saud Al-Ateeq (Assistant Director)	m.alatiq@uoh.edu.sa	2021
Muhammad Abdullah Al-Mousa (Head of the Archives and Recruitments Unit)	m.almosa@uoh.edu.sa	2075
Saleh Salem Al-Khatib (Head of the Bank Transfers Unit	a.alkhateeb@uoh.edu.sa	1347
Abdullah Yousef Al Aina	a.aleina@uoh.edu.sa	1052
Fahd Nahis Al-Shammari (Head of the Audit Unit)	Fn.alhamazani@uoh.edu.sa	1714
Aqeel Mohammed Al-Sorour	a.m.saroor@uoh.edu.sa	1184
Abdul Mohsen Abdullah Al Shomar (Head of the Payment Orders Unit)	a.alshomer@uoh.edu.sa	1139
Youssef Hamdan Al-Shammari	a.alshomer@uoh.edu.sa	2602
Ayed Hammad Al-Shammari	y.alshamry@uoh.edu.sa	2583
Abdullah Omar Al-Yaqoub	a.alyaqub@uoh.edu.sa	1155
Adel Suleiman Al Turki	a.alturki@uoh.edu.sa	1153
Khalifa Abdullah Al Shaya (Head of the Disbursement Unit)	k.alshaya@uoh.edu.sa	1950
Salem Marzouq Al-Shammari	Sal.shammari@uoh.edu.sa	3114
Khaled Saad Al-Shammari	Ksh.alshammari@uoh.edu.sa	1997
Khaled Jarallah Al-Ateeq (Office Manager)	k.alateeq@uoh.edu.sa	1919
Saud Moeed Al-Rashidi (Head of the Supplier Disbursement Follow-up Unit)	s.alrshedy@uoh.edu.sa	3116
Mashaal Eid al-Hamd	Me.alhamd@uoh.edu.sa	2236
Bandar Matar Al-Shammari	Bmta.alshammari@uoh.edu.sa	2602
Bashir Manahi Al-Shammari (Director of the Tax and Income Unit)	Bas.alsammary@uoh.edu.sa	9306
Naima Ibrahim Al-Rashdan	N.alrashdan@uoh.edu.sa	9264

Dept Goals

1- Participation in preparing the university’s general budget project.

2- Providing agencies, deanships and departments with updated financial instructions and rationalizing spending efficiency.

3- Implementing financial systems and regulations based on the allocated budget items while ensuring sound disbursement and not exceeding financial appropriations.

4- Preparing the necessary accounts and financial reports (monthly schedule/final account).

5- Recording appropriations and entering items into the administrative and financial program.

6- Preparing bank reconciliation and revenue statements and closing accounts at the end of the financial year.

7- Carry out a periodic inventory of the fund and prepare a report thereof.

8- Responding to inquiries from relevant regulatory bodies.

9- Carrying out collection procedures and disbursement procedures in accordance with the university’s obligations towards others.

10- Conducting financial settlements with government agencies such as the General Retirement Institution, the General Institution for Social Insurance, and others.

11- Disbursing temporary and permanent advances and following up on their repayment at the specified time for each advance.