Policies

Intellectual property information

This document is information for the Deanship of Information Technology and E-Learning at the University of Hail.

It is a document intended for interested parties only and is not distributed or disclosed

Or publish or copy it without written permission from the Deanship of Information Technology and E-Learning.

Electronic Participation Policy

Introduction

The Electronic Participation Policy outlines the guidelines and expectations for individuals participating in electronic communication and collaboration platforms within an organization.

These platforms include but are not limited to email, instant messaging, video conferencing, and other digital communication tools. This policy aims to promote effective and responsible use of electronic communication, ensuring a productive and secure environment for all participants.

Scope

This policy applies to all employees, contractors, consultants, and any other individuals granted access to the organization's electronic communication platforms. It covers both company-provided devices and personal devices used for work-related activities.

Acceptable Use

Participants should use electronic communication tools primarily for business-related purposes. Personal use should be limited and conducted within the boundaries of applicable laws and regulations.

Participants are expected to communicate professionally, respectfully, and with integrity in all electronic interactions.

Participants should not engage in any form of harassment, discrimination, or offensive behavior through electronic communication channels.

Participants must not disclose confidential or sensitive information to unauthorized individuals or platforms.

Security

Participants are responsible for safeguarding their login credentials and should not share them with others.

Participants must not attempt to gain unauthorized access to any electronic communication platform or compromise the security of any system.

Participants should report any suspicious or unusual activity related to electronic communication platforms to the appropriate IT personnel or designated authority.

Privacy

Participants must respect the privacy of others and not access, monitor, or share another person's electronic communications without proper authorization.

Participants should be aware that the organization may monitor and review electronic communications for legitimate purposes such as security, compliance, or investigation.

Participants should not forward or share sensitive or confidential information through electronic communication platforms unless necessary and authorized.

DataManagement

Participants should adhere to the organization's data classification and handling policies when sending or receiving information electronically.

Participants must not store or transmit any unauthorized, illegal, or malicious content through electronic communication channels.

Participants should regularly backup their electronic communications and ensure compliance with data retention and deletion policies.

ComplianceandRegulations

Participants shall comply with all applicable laws, regulations, and policies governing electronic participation.

Prohibited activities, such as spreading false information, engaging in unlawful activities, or violating copyright laws, are strictly prohibited.

Violation

Non-compliance with this Electronic Participation Policy may result in disciplinary action, up to and including termination of employment or contract. Legal consequences may also apply in case of violation of applicable laws and regulations.

Policy Review

This policy will be reviewed periodically to ensure its effectiveness and alignment with evolving technology and organizational requirements. Any updates or revisions will be communicated to all participants in a timely manner.

By participating in electronic communication platforms, individuals acknowledge their understanding and agreement to comply with this policy.

Electronic Participation Policy

Introduction

The purpose of this policy is to establish guidelines for the use of electronic participation tools and platforms by the University of Hail. Electronic participation is the use of electronic means to enable individuals and groups to engage in dialogue and collaboration with the University of Hail on a variety of topics. It can include providing feedback on services, policies, and programs, participating in consultations, and co-creating solutions.

Eligibility

Any individual or group is eligible to participate in electronic participation activities. However, University of Hail reserves the right to refuse participation to individuals or groups who engage in activities that are disruptive, abusive, or otherwise inappropriate.

Responsibilities

The University of Hail is responsible for providing employees, contractors, and volunteers

with access to electronic participation tools and platforms. Employees, contractors, and volunteers are responsible for using these tools and platforms in a responsible and professional manner.

Types of Electronic Participation

There are a variety of electronic participation tools and platforms that can be used to engage with University of Hail. These include:

Online surveys
Social media
Public comment periods
Online forums
Crowdsourcing

Responsibilities of Participants

Participants in electronic participation activities are expected to:

Be respectful and courteous to all participants.
Follow the rules of engagement for the specific tool or platform being used.
Provide accurate and truthful information.
Not engage in spam or other forms of abuse
Avoid making personal attacks or using offensive language.
Stay on topic and avoid going off on tangents.
Do not share confidential or proprietary information.
Do not post anything that could be considered defamatory, libellous, or slanderous.
Do not post anything that could be considered illegal or harmful.

ResponsibilitiesofUniversityofHail

University of Hail is committed to providing a safe and respectful environment for electronic participation. We will:

Monitor electronic participation activities for inappropriate content.
Take appropriate action to address inappropriate content.
Respond to participant feedback in a timely manner.

Enforcement

The University of Hail reserves the right to take disciplinary action against any employee, contractor, or volunteer who violates this policy. Disciplinary action may include, but is not limited to, a warning, suspension, or termination of employment.

Questions

If you have any questions about this policy, please contact the University of Hail Human Resources department.

Updates

This policy may be updated from time to time. The most current version of the policy will be posted on the University of Hail website.

Conclusion

We believe that electronic participation is a valuable tool for engaging with the public and improving our services.

We encourage you to participate in electronic participation activities and help us shape the future of University of Hail.

AdditionalInformation

For more information about electronic participation, please Please visit the website here or contact us via the official email address.

Intellectual Property Information

This document is the property of the Deanship of Information Technology and E-Learning at the University of Hail and is intended for informational purposes only.

It may not be distributed, disclosed, published, or copied in whole or in part without the prior written consent of the Deanship of Information Technology and E-Learning.

Password Policy

Deanship of Information Technology and E-Learning – University of Hail

Executive Summary:

Passwords are a crucial aspect of computer security. They represent the first line of defense for user accounts. A poorly chosen password can compromise the entire university network. Therefore, the purpose of this password policy is to ensure a higher level of consistent security for the university network and the information it contains. Implementing this policy will provide greater protection for the personal and confidential information of all university members and affiliated units. Furthermore, this policy sets a standard for creating and maintaining strong passwords, as well as the frequency with which these passwords should be changed.

Introduction:

The University of Hail rigorously verifies access to information resources via the internet, such as email, institutional data, university websites, the e-learning library, academic and personal data, cloud computing resources, and other sensitive services.

Passwords are the user's "keys" to access the university's data and information systems. Failure to use passwords can directly affect the security, integrity, and availability of information technology systems, and may negatively impact both university and user information.

This policy sets the minimum standards for creating a password(s) for each person in the university and the standards for protecting that password(s). All users accessing the university's IT resources must adhere to the terms outlined in this policy when creating and maintaining their passwords.

Objectives:

The policy objectives are as follows:

1. To prevent unauthorized access to the University of Hail's systems, which could lead to the misuse of personal or institutional data.

2. To ensure the proper use of IT resources and to support the university's mission, objectives, and goals.

3. Encouraging users to understand their rights and responsibilities regarding password protection.

4. Protecting the privacy and security of data stored on the university network.

Affected Parties:

This policy applies to all individuals who have an account on any system accessed through the university network or its computer systems, or who are responsible for that account.

Policy Details:

Guidelines and Procedures:

General Guidelines:

1. Passwords must be changed every 90 days.

2. All passwords must meet the definition of a strong password as outlined below in the "Strong Password Creation Guidelines" section.

3. Each password immediately following the previous one must be unique, and reusing the same password is not permitted.

4. Any temporary password expires at 23:59:59 from the date of issue.

5. A user's account will be temporarily locked for three (3) minutes after three consecutive failed login attempts:

A. Account Lockdown (Duration): 15 minutes

B. Account Lockdown Limit: 3

C. Account Lockdown Reset Timer: 30 minutes

6. The "password reset" process will be applied to users logging in for the first time.

Characteristics of weak passwords:

1. The password is less than eight characters long.

2. The password is a word found in a dictionary (English or foreign). The password is a commonly used word such as:

a. Family name, pet names, friends, colleagues, fictional characters, etc.

b. Computer terms, names, commands, website companies, hardware, and software.

c. Birthdays and other personal information such as address and phone numbers.

d. Patterns of words or numbers such as 4654321, aaabbb., 111222, 2yxwvts, etc.

e. Any of the above written in reverse, such as fesuoy, damha, etc. 1. Which of the above is preceded or followed by a number (e.g., secret1, secret.1)?

Guidelines for creating a strong password:

1. It should be at least eight alphanumeric characters long.

2. Passwords should not contain the user ID.

3. They should not contain more than two identical characters in a row and should not consist entirely of numbers or letters.

4. They should contain at least three of the following five character classes:

a. Lowercase letters

b. Uppercase letters

c. Numbers

d. Special characters (such as ][:»@#$ -=\}{ &*(_+|- :8 /<‹ etc.).

E. Contains at least eight alphanumeric characters.

User Data Responsibilities:

Users are responsible for helping to protect the network and computer systems they use.

The security and confidentiality of an individual's password is a key element of this responsibility. Each person is responsible for creating and securing an acceptable password in accordance with this policy.

Failure to comply with these controls may result in the suspension of rights in university systems or other action as outlined in this policy.

Policy Violation:

Anyone who violates this policy is subject to any of the following: The following actions, or all of them:

▪ Suspending or denying access to the university internet account.

▪ Referring the case to the university's legal department, along with supporting evidence, for appropriate action.

▪ The case may also be referred to the Communications Authority.

Intellectual Property Information

This document is the property of the Deanship of Information Technology and E-Learning at the University of Hail and is intended for informational purposes only by relevant parties.

It may not be distributed, disclosed, published, or copied in whole or in part without the prior written consent of the Deanship of Information Technology and E-Learning.

Website Content Policy

Deanship of Information Technology and E-Learning – University of Hail

1. Introduction

The Website Content Policy of the University of Ha’il aims to establish a governing framework that defines the conditions, principles, and standards that must be adhered to when preparing and publishing digital content. This ensures the quality, accuracy, consistency, and accessibility of content, reflects the University’s institutional identity, ensures compliance with applicable regulations, and enhances user experience and trust in the published content.

2. Scope of the Policy

This policy applies to all types of content published on the University of Ha’il’s website and its affiliated sites, including text, images, links, files, and multimedia content, in both Arabic and English. It covers content owners, as well as those responsible for preparing, reviewing, or publishing the content.

3. General Conditions and Principles for Content

Published content must comply with the laws and regulations of the Kingdom of Saudi Arabia, the policies of the University of Ha’il, and the guidelines of IT‑supervising authorities.
Content must not contradict Islamic law, ethical values, or social norms.
Publishing any content that violates the privacy or rights of individuals or entities is prohibited.
Information must be verified for accuracy and correctness and be free of linguistic or spelling errors before publication.
Content must maintain quality writing, logical structure, smooth style, and clarity.
Content must adhere to the University of Ha’il’s visual identity and approved style.
Archived versions of published content must be retained for reference when needed.

4. Text Content Guidelines

Content must include a clear main title that accurately reflects the page’s subject.
Subtitles should be used to organize ideas and facilitate reading, with clear distinction from main titles.

5. Additional Text Content Guidelines

It is preferable to use only one or two approved font types.
Text should be written in a concise and direct manner without unnecessary length.
Avoid combining multiple topics on a single page whenever possible.
Providing a summary of key points at the beginning of the page is recommended when needed.
Important information should be highlighted using bullet points or side headings to facilitate access.

6. Image and Media Guidelines

Images must be of appropriate quality and serve the content and reflect its purpose.
Image sizes and dimensions must comply with the requirements of the electronic system.
Text descriptions must be added to images, especially those containing information or illustrations.
Publishing images that violate Islamic law, state regulations, or contain inappropriate or offensive content is prohibited.

7. Link Guidelines

Direct and functional links must be used, clearly indicating their destination.
Broken or irrelevant links must not be included.
If a link leads to an external file or website, this must be clearly indicated to the user.
Preference should be given to government, official, or trusted sources, avoiding unknown or unreliable sources.

8. English Content Guidelines

The English version must match the Arabic version in content and structure.
Translations and terminology must be reviewed by specialists to ensure linguistic and academic accuracy consistent with the University’s academic identity.

9. Content and Searchability

Appropriate and commonly used keywords must be included to improve content visibility in search engines.
Titles must be written clearly and accurately to facilitate indexing and content accessibility.

10. Publishing and Approval Guidelines

Content is subject to linguistic and technical review before publication.
Content must be officially approved by the relevant authority within the University before publishing.
Content should be published at appropriate times in alignment with University events and activities.
Content must be arranged according to publication or update date to ensure clarity of recency.
Content must fully comply with intellectual property and copyright laws when using any digital materials.

11. Responsibilities

Content owners are responsible for the accuracy and currency of the published content.
The IT department oversees the implementation of this policy and ensures compliance.
The University’s Communication and Media Department supervises content quality in terms of style and identity.

12. Updates and Review

The content policy is reviewed periodically and updated when necessary in accordance with regulatory, technical, and institutional changes.

13. Relevant Regulatory References

This policy is part of the digital content governance framework of the University of Ha’il and is applied and interpreted in accordance with the laws and regulations in force in the Kingdom of Saudi Arabia, including but not limited to:

Government Website Governance Guidelines – Digital Government Authority (DGA)
Digital Trust Framework for Government Services – DGA
Guidelines for Designing and Developing Government Digital Platforms (Platforms Code) – DGA
Web Content Accessibility Guidelines (WCAG 2.1)
Electronic Transactions Law – Bureau of Experts
Personal Data Protection Law (PDPL) – Bureau of Experts
Anti‑Cybercrime Law – Bureau of Experts
Intellectual Property and Copyright Laws – Bureau of Experts

Regulatory Note

This policy is not a substitute for internal regulations or policies approved by the University. It is a regulatory policy dedicated to managing website content, ensuring its quality, reliability, accessibility, regulatory compliance, and enhancing user trust.

14. Enforcement

This policy is binding on all departments and staff of the University of Ha’il involved in preparing or publishing digital content and becomes effective from the date of its official approval.

- Deanship of Information Technology & E‑Learning

- University of Ha’il

- Version: 10/12/2025

Intellectual Property Information

This document is the property of the Deanship of Information Technology and E-Learning at the University of Hail and is intended for informational purposes only.

It may not be distributed, disclosed, published, or copied in whole or in part without the prior written consent of the Deanship of Information Technology and E-Learning.

Deanship of Information Technology and E-Learning – University of Hail

1. Introduction

The University of Ha’il is committed to protecting the intellectual property rights of its digital content and ensuring the lawful and responsible use of materials published through its website and digital platforms. This policy aims to clarify content ownership, regulate user rights and obligations, and safeguard the rights of the University and other parties, in accordance with the laws and regulations in force in the Kingdom of Saudi Arabia.

2. Scope of the Policy

This policy applies to all digital content published or made available through the University of Ha’il’s website, platforms, systems, and applications. It covers all users, including visitors, beneficiaries, University staff, and any party interacting with or reusing the content in any form.

3. Content Ownership

All content published on the University of Ha’il’s website—including text, images, logos, graphics, designs, files, media materials, and audio‑visual content—is considered the property of the University or licensed to it by the rightful owners. Such content is protected under applicable intellectual property and copyright laws unless explicitly stated otherwise.

4. University Rights

The University of Ha’il retains all rights related to its published content, including the rights to copy, publish, distribute, modify, display, and reuse. No party may use any part of the content except under the conditions specified in this policy or after obtaining prior written approval from the University.

5. Rights of Third Parties

If the website contains content owned by third parties, the intellectual property rights of such materials remain with their respective owners. This content is used in accordance with approved licenses or agreements. Users may not reuse or exploit such content without obtaining the necessary permissions from the rightful owner.

6. Conditions for Reuse and Quotation

Reuse or quotation of content is permitted for educational, research, or non‑commercial purposes, provided that:

The source and ownership of the content are clearly attributed to the University of Ha’il
No modification is made that distorts the meaning, context, or reputation of the University

Content may not be used for commercial or promotional purposes, nor republished on other platforms without prior written approval from the University.

7. Usage Restrictions

Users are prohibited from:

Copying, reproducing, publishing, distributing, or modifying any content without official authorization
Using content in a manner that violates intellectual property rights
Implying endorsement or affiliation with the University without justification
Removing any notices or warnings related to copyright or intellectual property

8. Handling Intellectual Property Violations

The University of Ha’il reserves the right to take necessary legal actions in the event of any violation of its intellectual property or copyright, including:

Requesting removal of infringing content
Suspending access
Pursuing legal measures under applicable laws

The University also allows affected individuals or entities to submit official reports regarding violations for review and appropriate action.

9. Disclaimer

The University of Ha’il bears no responsibility for any unlawful or unauthorized use of website content by users or third parties. It is not liable for any claims arising from a user’s violation of this policy.

10. Relevant Regulatory References

This policy is applied and interpreted in accordance with the laws and regulations of the Kingdom of Saudi Arabia and the requirements of digital content governance, including but not limited to:

Digital Government Regulatory Framework – DGA
Copyright Protection Law – SAIP
Essential Cybersecurity Controls (ECC) – NCA
Electronic Transactions Law – Bureau of Experts
Anti‑Cybercrime Law – Bureau of Experts
Personal Data Protection Law (PDPL) – Bureau of Experts
Central Regulatory and Executive Requirements Guide – SDAIA

Regulatory Note

This policy is not a substitute for internal regulations or policies approved by the University. It is a regulatory policy specific to digital content published through the University’s website and platforms, aiming to protect rights, regulate reuse, reduce violations, and enhance compliance and trust.

11. Enforcement

This policy is binding on all users of the University of Ha’il’s website and digital platforms and becomes effective from the date of its official publication and approval.

- Deanship of Information Technology & E‑Learning

- University of Ha’il

- Version: 10/12/2025

Intellectual Property Information

This document is proprietary information belonging to the Deanship of Information Technology and E-Learning at the University of Hail and is intended for review by authorized parties only.

It may not be distributed, disclosed, published, or copied in whole or in part without the prior written consent of the Deanship of Information Technology and E-Learning.

Digital Accessibility Policy

Deanship of Information Technology and E-Learning – University of Hail

1. Introduction

The University of Ha’il is committed to regulating the use of its website and digital platforms in a manner that ensures the protection of the rights of the University and its users, preserves information security, and promotes responsible use of digital services. This policy serves as a legal and regulatory framework that outlines the terms and conditions governing the use of the website, defines the rights and obligations of users, ensures compliance with applicable laws in the Kingdom of Saudi Arabia, and enhances trust and transparency in the University’s digital services.

2. Policy Objectives

This policy aims to:

Ensure that digital content and services are accessible to all users without discrimination.
Achieve compliance with national regulations and standards related to digital accessibility.
Improve user experience and increase beneficiary satisfaction.
Promote digital inclusivity and sustainability in electronic services.
Integrate accessibility requirements into the lifecycle of digital systems at the University.

3. Scope of Application

This policy applies to all digital assets belonging to the University of Ha’il, including but not limited to:

The University’s official website.
Pages of University entities such as vice‑rectorates, colleges, deanships, and departments.
Internal and external electronic portals and systems.
Smart applications.
All types of published digital content (text, images, videos, files, forms).
Systems or platforms provided by external service providers on behalf of the University.

4. Definitions

For the purposes of this policy, the following terms shall have the meanings indicated:

Digital Accessibility: Designing and developing digital content and services so they can be used by all individuals, including persons with disabilities, without requiring special adaptation.
Assistive Technologies: Tools and software that help users interact with digital content, such as screen readers and alternative keyboards.
WCAG (W3C): Web Content Accessibility Guidelines issued by the World Wide Web Consortium.

5. Core Principles of Accessibility

The University of Ha’il is committed to applying the four internationally recognized principles of digital accessibility:

Perceivable: Content must be presented in ways that users can perceive, including providing text alternatives.
Operable: User interfaces must be operable using multiple input methods.
Understandable: Content must be clear, consistent, and easy to use.
Robust: Content must be compatible with current and future assistive technologies.

6. General Commitments

The University of Ha’il commits to:

Applying WCAG 2.1 Level AA as a minimum standard.
Integrating accessibility requirements into all stages of:
- Planning
- Design
- Development
- Testing
- Operation
Including accessibility requirements in procurement documents and technical contracts.
Providing assistive tools within digital platforms.
Enabling users to customize display settings according to their needs.
Publishing an Accessibility Statement on the University website.

7. Roles and Responsibilities

1) Deanship of Information Technology & E‑Learning

Overall supervision of policy implementation.
Ensuring technical compliance of digital platforms.
Conducting periodic assessments and submitting compliance reports.
Addressing technical issues related to accessibility.

2) Content‑Owning Entities

Producing and publishing content that complies with accessibility standards.
Updating content regularly.
Responding to improvement recommendations from relevant departments.

3) University Communication and Media Department

Ensuring compliance of media and visual materials.
Adopting inclusive, non‑discriminatory language.
Supervising visual identity from an accessibility perspective.

4) Vendors and Service Providers

Explicitly adhering to accessibility standards in provided solutions.
Providing proof of technical compliance upon request.
Addressing any identified deficiencies within a specified timeframe.

8. Compliance and Governance

This policy is subject to the supervision of the Digital Government Authority (DGA).
Compliance is measured through:
- Website Efficiency Index
- Automated and manual testing tools
- Periodic reports
The University reserves the right to:
- Suspend or modify any non‑compliant content
- Require corrective action plans
- Take regulatory measures in cases of non‑compliance

9. Risk Management and Exceptions

Any justified technical exception preventing full application of accessibility standards must be documented.
Exceptions are subject to formal review and approval.
A timeline must be established to address any gaps.

10. Awareness and Capacity Building

Promoting a culture of digital accessibility.
Conducting periodic training programs for relevant entities.
Integrating accessibility concepts into publishing and content management guidelines.

11. Review and Update

This policy is reviewed every two years at most.
It is updated when:
- New regulations or standards are issued
- National digital governance frameworks are updated
- Observations from regulatory bodies are received

12. Relevant Regulatory References

The Digital Accessibility Policy at the University of Ha’il is based on national and international regulatory frameworks and standards, in alignment with the requirements of the Digital Government Authority, including but not limited to:

Digital Transformation Governance Framework – DGA
Guidelines for Designing and Developing Government Digital Platforms (Platforms Code) – DGA
Government User Experience Policies – DGA
Web Content Accessibility Guidelines (WCAG 2.1) – W3C
Saudi Vision 2030 – Digital Transformation Pillar
Disability Rights Law – Bureau of Experts at the Council of Ministers

Regulatory Note

This policy is not a substitute for internal regulations or policies approved by the University. It is a regulatory policy dedicated to digital accessibility, aiming to ensure inclusive digital services, achieve regulatory compliance, and improve user experience for all community groups, including persons with disabilities.

13. Enforcement

This policy is binding on all University of Ha’il staff and affiliated entities and becomes effective from the date of its official approval.

- Deanship of Information Technology & E‑Learning

- University of Ha’il

- Version: 10/12/2025

Intellectual Property Information

This document is the property of the Deanship of Information Technology and E-Learning at the University of Hail and is intended for informational purposes only by relevant parties.

It may not be distributed, disclosed, published, or copied in whole or in part without the prior written consent of the Deanship of Information Technology and E-Learning.

Website Usage Policy

Deanship of Information Technology and E-Learning – University of Hail

1. Introduction

2. Policy Objective

This policy aims to regulate the use of the University’s website and digital services, protect digital assets and published content, clarify user rights and responsibilities, prevent misuse or unlawful practices, and ensure safe and responsible use of the website in a way that supports service quality and user experience.

3. Scope of Application

The provisions of this policy apply to all users of the University of Ha’il’s website, including:

Visitors
Students
Faculty members
Employees
Contractors and consultants
Any entity or individual granted access to website services or content, whether directly or indirectly

4. Acceptance of Terms of Use

Using the website or any of its services constitutes explicit and implicit acceptance of all terms and conditions stated in this policy, as well as any related policies published on the website. If the user does not agree to these terms, they must immediately stop using the website or any of its services.

5. Principles of Website Use

Website use is based on the following principles:

Lawful and responsible use
Compliance with applicable laws and regulations
Protection of privacy and data
Respect for intellectual property rights
Avoiding harm to University systems, reputation, or beneficiaries

6. Permitted Use

Users are permitted to:

Browse the website and benefit from its content for educational, research, or legitimate service purposes
Use publicly available information for non‑commercial purposes with proper attribution
Benefit from electronic services in accordance with published guidelines
Interact with forms and electronic services solely for their intended purposes

7. Prohibited Use

Users are prohibited from, including but not limited to:

Using the website for any unlawful or unethical purpose
Attempting to hack, disrupt, or interfere with the website or its systems
Publishing or uploading content that includes abuse, defamation, misleading information, or harmful materials
Misusing electronic services or available forms
Violating intellectual property or copyright laws
Collecting or reusing data without official authorization
Impersonating the University or any of its personnel

8. Content and Information

The University of Ha’il makes continuous efforts to ensure the accuracy and currency of the content published on the website; however, it does not guarantee that the content is free from errors or delays in updates. The University reserves the right to modify, update, or remove any content at any time without prior notice and bears no responsibility for any damages or losses resulting from reliance on the information published on the website.

9. Intellectual Property Rights

All website content—including text, images, logos, designs, files, and media materials—is the property of the University of Ha’il or licensed to it and is protected under applicable intellectual property laws. Content may not be reused, copied, published, or modified without prior written approval from the University, except within the limits permitted by law.

10. External Links

The website may contain links to external websites or platforms not managed by the University. The University of Ha’il disclaims responsibility for the content, policies, or practices of those websites. Use of external links is at the user’s own risk.

11. Information Security

The University of Ha’il is committed to implementing appropriate technical and organizational measures to protect the website and its systems from security risks. Users are responsible for maintaining the confidentiality of their login credentials, if any, and must not share them with others. Unauthorized access attempts to any system or data are strictly prohibited.

12. Limitation of Liability

The University of Ha’il is not responsible for any temporary or permanent interruption of website services due to technical reasons or circumstances beyond its control. It is also not liable for any direct or indirect losses or damages arising from the use of the website or inability to use it.

13. Amendments to the Usage Policy

The University of Ha’il reserves the right to modify or update this policy at any time as deemed appropriate. The updated version will be published on the website, and continued use of the website after publication constitutes implicit acceptance of the amendments.

14. Relevant Regulatory References

This policy is governed and interpreted in accordance with the laws and regulations of the Kingdom of Saudi Arabia and the requirements of the Digital Government Authority, including but not limited to:

Government Website Governance Guidelines – DGA
Digital Trust Framework for Government Services – DGA
Guidelines for Designing and Developing Government Digital Platforms (Platforms Code) – DGA
Web Content Accessibility Guidelines (WCAG 2.1)
Cybersecurity Policies and Controls – NCA
Electronic Transactions Law – Bureau of Experts
Personal Data Protection Law (PDPL) – Bureau of Experts
Anti‑Cybercrime Law – Bureau of Experts
Intellectual Property and Copyright Laws – Bureau of Experts

Regulatory Note

This policy is not a substitute for internal regulations or policies approved by the University. It is a regulatory policy specific to the use of the University’s website, aiming to regulate the relationship between the University and its website users, ensure legal compliance, protect rights, and enhance the reliability of digital services.

15. Enforcement

This policy is binding on all users of the University of Ha’il’s website and becomes effective from the date of its official publication and approval.

- Deanship of Information Technology & E‑Learning

- University of Ha’il

- Version: 10/12/2025