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Scholarship Department

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About Department

An indication of the importance of scholarship at the University of Hail. Accordingly, a department was created that is responsible and specialized in scholarship affairs and serves the university’s employees on scholarship at home and abroad. It was named the “Scholarship Department” and its work is attributed to the university’s vice dean for postgraduate studies and scientific research. The director of the scholarship department is directly linked to the university’s dean for postgraduate studies. And scientific research. One of the tasks of the scholarship administration is that it is a communication link between the university administrations and colleges and the deanships of graduate studies internally in Saudi universities, as well as between the university administrations and colleges and the Saudi cultural attachés in the scholarship country. It also takes the necessary procedures to deliver what the scholarship student needs to his college and vice versa. This is followed up until it is issued in the form of an administrative decision, if necessary, regarding all the scholarship student’s procedures during his scholarship period, such as: (scholarship, scholarship extension, changing university, changing specialization, scientific trips, attending conferences and training courses, ending a scholarship). It also follows up on the scholarship student at the mission headquarters by requesting study reports from the cultural attachés to follow up on his academic progress and take the necessary steps towards achieving the desired goal of his scholarship.

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common questions ·

You can send any unanswered inquiries to SCHOLARSHIP@UOH.EDU.SA, and your questions will be answered, provided they are not related to an online application you have already submitted. You can track your online application through the scholarship e-system.​


1. Have the children's tuition fee invoices authenticated by a specialized office.

2. Have the invoices authenticated by the Ministry of Foreign Affairs.

3. Have the invoices authenticated by the Embassy of the Kingdom of Saudi Arabia.

4. Have the invoices authenticated by the Cultural Attaché.

5. The scholarship recipient must personally send these documents to the sponsoring entity so that they can complete the necessary procedures for disbursement according to regulations.



The scholarship recipient and his companions are paid an annual medical allowance by the Saudi Cultural Attaché in the country of study.​


Upon graduation, scholarship recipients receive a financial allowance called a "furniture allowance" from the cultural attaché.​

The regulations governing scholarships and training for university staff do not include any provision for reimbursing employees for expenses incurred in obtaining visas for themselves and their accompanying family members.​

The regulations for scholarships and training for university staff do not include a provision for compensating employees for the financial expenses they incur to obtain acceptance from institutions.​

The male guardian accompanying the female scholarship recipient is paid a monthly allowance equivalent to the scholarship recipient's allowance and an annual medical allowance.​

Travel tickets are provided to the scholarship recipient and her minor children if they are under (18) years of age, except for female companions who are provided with travel tickets even if they are over (18) years of age.​

Yes, they will be given tickets.

The procedures for adding dependents of scholarship recipients studying at foreign universities are handled by the Saudi Cultural Attaché at the host country. The university has no involvement in their studies and only provides them with travel tickets to the host country if they are eligible. The requirements for adding a spouse or children to the scholarship program can be found on the website of the Ministry of Higher Education or the Cultural Attaché in the host country.​


Cabinet Resolution No. 13, dated 20/1/1413 AH, stipulates that the Minister of Higher Education may reimburse scholarship students in cash for tickets purchased at their own expense, subject to the following conditions:

- The tickets must be legally valid.

- The travel must have been on Saudi Arabian Airlines if the student's itinerary falls within its flight range, and the travel must have been via the shortest possible route.​

Tickets issued to the scholarship recipient and his family members by the university upon his scholarship are one-way tickets to the mission headquarters. As for travel tickets granted to the scholarship recipient by the cultural attaché to spend the annual vacation, they are two-way tickets if more than six months remain of the scholarship period.​​

The scholarship recipient is granted economy class travel tickets, except that the employee sent for training is granted first class if his rank is tenth or higher, and is granted economy class if his rank is ninth or lower.​​​

The online scholarship extension request, as well as all other requests related to scholarship recipients (changing universities, changing majors, academic trips, online coursework, etc.), does not take long if the requirements are met, with processing times ranging from one to three months at most.

Travel tickets are provided to the accompanying spouse of the scholarship recipient if she is not a Saudi citizen, provided that the marriage was approved by the relevant authorities.​


The online application process, whether for scholarship extension, continuation, change of university or major, or scholarship termination, involves fourteen stages:

1. Application creation by the scholarship recipient and submission to the cultural attaché.

2. Applicant's office staff member.

3. Cultural attaché.

4. Scholarship administration (relevant staff member).

5. Scholarship administration supervisor.

6. Direct supervisor (department head or director).

7. Head of department (dean, vice dean for graduate studies, or director).

8. Scholarship administration (relevant staff member).

9. Scholarship and training committee (committee secretary).

10. Scholarship administration supervisor.

11. Vice President for Graduate Studies and Scientific Research (chair of the scholarship and training committee).

12. University president.

13. Executive decision issuance (Scholarship administration).

14. The request is processed via Safir 2 by the relevant employee.​


Following the issuance of the executive decision regarding scholarships.

The scholarship recipient and their companions will be provided with economy class travel tickets to the mission headquarters after the university council's decision to award the scholarship and the completion of the executive decision issuance procedures.​


The clearance certificate means that the employee has handed over all entrusted items and assets in their possession to the relevant authorities and is unrelated to salary. Salary is only affected upon issuance of the executive decision for secondment after it has been sent to the payroll department.​


​The student sent on scholarship by the university is only paid half of the basic salary unless he is sent on a training scholarship, in which case he is paid his full salary.​

You must ensure the accuracy of the personal and professional information displayed on your scholarship application, verifying that it contains no errors or omissions (such as a message like "Code is incorrect" or "Unknown" appearing next to the department name).

You must also ensure that your academic qualifications are listed in the appropriate fields and that the information provided is correct.

If you find any errors or omissions, you must correct or complete them by contacting the Human Resources Department before submitting your scholarship application. Once the application is submitted to your direct supervisor, the data, which has been retrieved from the Human Resources database, cannot be modified, potentially resulting in the application's rejection.

The scholarship recipient's salary is not suspended but is reduced from full to half salary after the executive decision is issued if the scholarship is for academic studies. If the scholarship is for training, the recipient will receive their full salary.


(Financial Guarantee): A letter in English given to the scholarship recipient to send to educational institutions abroad to facilitate the admission process.

(Scholarship Application): A scholarship application submitted by the employee upon receiving acceptance from an educational institution accredited by the Ministry of Higher Education.​

University website – Unified Login Portal – Enter your username and password – University Agency for Graduate Studies and Scientific Research. Then select the (Scholarship Application) icon and complete the required procedure.

The electronic scholarship system involves the automated transfer of scholarship-related transactions via a computer network, replacing the paper-based process. The employee, who is also the scholarship applicant, accesses the system, submits the application electronically, and then sends it to their direct supervisor. The direct supervisor, in turn, forwards it to the head of the department after approval. The head of the department then forwards it to the scholarship department, and so on, until the university council issues its decision regarding the scholarship. All of this is done automatically.​

Director's Word

Dean Image
Hamdan bin Arif Al-Jadi

عميد عمادة القبول والتسجيل

Praise be to God, Lord of the Worlds, and may blessings and peace be upon the Messenger of God and upon all his family and companions. As for what follows:

One of the tasks entrusted to the scholarship administration is that it serves university employees, male and female scholarship students, who wish to complete postgraduate studies or develop their skills through training, by submitting a new scholarship application, as well as those who are still at the head of the scholarship, by communicating with them, providing the service to them, and answering all their related inquiries. In matters of scholarship and communication between them and their colleges and the destination of their scholarship, whether internally or externally, and completing their transactions correctly and quickly.

Accordingly, a special website was created for the scholarship administration that contains everything the scholarship student needs and all the procedures required of him according to the system, starting from submitting the application and ending with his graduation and obtaining the degree for which the scholarship student is seeking.

Accordingly, we hope that all scholarship students, male and female, will access the administration’s website, benefit from the site, and communicate with us through the administration’s website via email (scholarship@uoh.edu.sa) so that we can complete the necessary information regarding any inquiry and respond to it accurately and quickly.

In conclusion, we thank all the colleagues and employees of the Scholarship Department for all the tremendous efforts they make to serve the university’s male and female scholarship employees, internally and externally.

Please accept my special greetings and appreciation,,,
Peace, mercy and blessings of God
Your brother / Hamdan bin Arif Al-Jadi
Director of Scholarship Department

Objectives

Article 1 of the scholarship and training regulations for university employees specifies the goal of scholarship, as it stipulates:

“Scholarship and training aim to qualify university employees scientifically to obtain an academic degree, or to develop their skills academically, administratively and technically through training as required by the interest of the university.

Building academic scientific cadres has been the most important goal of the university since its inception, as this helps and is an essential factor in building the university and ensuring the continuity of university education.

To this end, the university was keen to attract outstanding graduates and provided them with the opportunity and good preparation to complete their postgraduate studies outside the Kingdom to obtain master’s and doctoral degrees in various scientific specializations in order to employ them as members of the university teaching staff after their graduation and to obtain what they were sent for in order to perform their role in the university. Contributing to the graduation of groups of people of the country who are qualified to serve their country in various fields, as well as to contribute with scientific research to developing the university for the better, as the strength of universities is measured by the abundance of their scientific research and the good services they provide to their community in various fields as a result of that purposeful scientific research.

Scholarship Fields

Article Four of the Regulations for Scholarships and Training for University Employees specifies the fields of scholarships inside and outside the Kingdom as follows:
  • For Master's only.
  • For PhD only.
  • For both master's and doctoral degrees.
  • For fellowship in medical specialties.

Article Seven of the scholarship and training regulations for university employees stipulates that the duration of the scholarship shall be as follows:
  • One year to study the language, and the University Council may make it two years if necessary.
  • Two years for master's degree.
  • Three years for a doctorate or its equivalent in all specializations except medicine. The duration of study is determined according to the system of the country in which the scholarship student studies.

Vision, Mission and Goals

Vision
Vision

Achieving excellence in the services and procedures provided to the university's local and international scholarship recipients.​
Message
Message

Providing the best training and scholarship services to university staff and facilitating their procedures with high accuracy and professionalism, and overcoming all the difficulties they face through effective communication with the cultural attachés in the foreign scholarship countries and the internal scholarship/training entities.​
Gools
Gools
1. Facilitating the admission process for teaching assistants and lecturers at recognized universities.

2. Enhancing effective communication between scholarship recipients/trainees and the university, and between the scholarship recipients'/trainees' study locations and the university.

3. Developing highly efficient academic and administrative support procedures for scholarship recipients/trainees.​

Scholarship programs

The University's Permanent Committee for Scholarships and Training has identified scholarship and training programs for university employees other than faculty members in the following programs based on the university's current and future needs:

  • Administrative specializations
  • Finance majors
  • Computer and information technology specializations.
  • Technical specializations
  • Engineering specializations

Organizational structure

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Hail
Kingdom of Saudi Arabia

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