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Manuscript Preparation

Manuscript Preparation 

General Guidelines

HJHS follows the recommendations for authorship set out by The International Committee of Medical Journal Editors (ICMJE). In accordance with these recommendations, manuscripts are considered for publication with the understanding that each listed author must meet the following criteria:

Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND

Drafting the work or revising it critically for important intellectual content; AND

Final approval of the version to be published; AND

Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Author limits may be imposed for certain submission types. Please review the specific requirements for your submission type. Please list only the allowed number of authors in the author list, with the remaining contributors listed in an Acknowledgment. Exceptions may be made at the discretion of the editor.

If more than one author should be considered as the first authors, or as the corresponding authors, please indicate this clearly in a footnote on the first page of the manuscript.

Any alterations made to the manuscript after submission must be approved by the editor. Authors may upload the request letter to the online submission system as a supplemental file or send the letter via e-mail to the HJHS editorial office (HJHS@uoh.edu.sa). The editor may contact any of the authors and/or contributors to ascertain whether they have agreed to any alteration.

The ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals state that contributors who do not meet all 4 criteria for authorship should be named in the acknowledgments.

Changing the Author List

Any change in authors and/or contributors after initial submission must be approved by all authors. This applies to additions, deletions, change of order to the authors, or contributions being attributed differently. If a change is made to the author list after submission or during any revision, the submitting author must send an e-mail to HJHS@uoh.edu.sa explaining the reason for the change and copying all authors for their approval. Any additions or deletions must be made in the electronic submission record as well as on the manuscript itself. At revision, be sure to select "Yes, the authorship has changed" when prompted.

Group Authorship

If you are including the name of a group or consortium in your author list, please clearly identify the group members who can take credit and responsibility for the work as authors by listing them in a footnote or at the end of the manuscript. Please also provide email addresses for each listed group member, either in the manuscript or by emailing HJHS@uoh.edu.sa. All members of the group named as authors should meet all four criteria for authorship, including approval of the final manuscript, and they should be able to take public responsibility for the work and should have full confidence in the accuracy and integrity of the work of other group authors. They will also be required as individuals to complete the author disclosure and contribution forms. This is in accordance with the recommendations of ICMJE.


Manuscript Guidelines

MS Word document (.doc or .docx) is required for all submissions.

All figures must be uploaded separately as Image Files in Tagged Image File Format (.tiff), Encapsulated Postscript (.eps) or PowerPoint (.ppt) with embedded fonts.

All submissions must be double-spaced, 1 inch margin, twelve-point font size in Arial, Helvetica, Times New Roman and Symbol font (for non-text characters).

All submissions must be page numbered.

All submissions must have line numbers included in the text.

Do not use headers or footers.

Use standard abbreviations and define all nonstandard abbreviations.

All submissions require a title page.

Reporting of Concentration Units:

Analyte concentrations will be expressed in the text in SI unit . Exceptions would include those analytes in which tradition units are used globally. The unit of measure U/L will be used for most enzyme activites. All tables and figures will also be presented in SI units. Follow the guidelines for length restrictions, abstract, reference, table and figure, and supplemental data limits as outlined in the chart below:

Type of SubmissionWord LimitStructured Abstract Maximum Number of ReferencesTotal Number of Tables/FiguresSupplemental Data Permitted
Research article3,500 250406Yes
Case report 1,000 Nonapplicable102No
Editorial1,500Nonapplicable15NonapplicableNo
Review5,000 250756Yes

 


Submission/Publication Fees

Authors are not required to pay submission fees in order to submit their work to HJHS.


Title Page

The first page of the manuscript should include the following information:

Full title of submission, which should include only generic, not trade, names when describing a test, assay, etc.;

Running head of fewer than 50 characters (including spaces);

List of all authors (first name, middle initial, and last name, in that order);

Names of each author's institution;

Name, address, telephone and fax number, and e-mail address of the corresponding author;

Keywords;

Any previous presentation of the manuscript;

List of abbreviations, in order cited; and

List of any "Human Genes" discussed in the paper. For each gene, indicate the gene symbol and gene name approved by the HUGO Gene Nomenclature Committee. Include other name(s) that are used in the paper or are widely used in the literature for the gene.

Abstract  

Structured abstracts should be formatted to include separate headings of: Background, Methods, Results, and Conclusions. For Mini-Review and Review articles the headings should be: Background, Content, and Summary. Both structured and unstructured abstracts are subject to a limit of 250 words.

Text

The body of the manuscript should be written as concisely as possible and must not exceed the manuscript category word limits described herein. All pages must be double-spaced and all lines numbered. The body of the paper should include: Introduction, Materials and Methods, Results and Discussion.

Introduction - why was the study undertaken?

Materials and Methods - how was the study done?

Results - what did the study find?

Discussion - what might it mean, why does it matter, what next?

Full corporate names of manufacturers of materials should be utilized (omit Inc., Co., GmbH and similar words). After the first mention, use a shorter name (e.g., for Bio-Rad Laboratories, use Bio-Rad). Only the manufacturer's name should be used, unless the item in question was a gift, in which case the city, state, and e-mail or website of the company should be included.

Reporting of Concentration Units: Analyte concentrations will be expressed in the text in the SI unit followed by the traditional mass unit (mg/dL, ng/ml, and so forth) in parentheses.

Use of human subjects requires a statement in the text indicating whether the procedures followed were approved by your institution's responsible committee or were in accordance with the current revision of the Helsinki Declaration and whether subjects gave informed consent.

Accession numbers for data sets or sequence reads that have been deposited in a public database should be provided in the Materials and Methods section of the text.

Where applicable, a ClinicalTrials.gov identifier for a registered clinical study should be listed both at the end of the abstract and at the first mention of the trial acronym in the main text.

 

 

Disclosures/Conflict of Interest

All authors are required to complete a full disclosure form upon submission. The disclosure form is electronic and completed during the submission process within the submission system. Disclosures should not be included in an Acknowledgment or elsewhere within the submitted manuscript file. All grants or other forms of research funding applicable to the report, as well as all relevant employment or leadership roles, consulting or advisory relationships, stock ownership, and patents occurring within the previous 36 months should be included in this form. The recipient(s) of all applicable grants or other funding must be specified. Failure to adhere to this guideline may result in a return of the submission to the author for correction.

Acknowledgments

Acknowledgments are limited to 60 words and should follow the main text of the manuscript directly above the reference section in a separate paragraph heading labeled "Acknowledgments." They should not appear as footnotes.

References

References should appear in a separate section directly following the body of the manuscript. The section must be labeled "References" with no additional punctuation. List references in alphabetical order. Each listed reference should be cited in text, and each text citation should be listed in the References section.

Examples of basic reference formats:

Journal Article:

Hughes, G., Desantis, A., & Waszak, F. (2013). Mechanisms of intentional binding and sensory attenuation: The role of temporal prediction, temporal control, identity prediction, and motor prediction. Psychological Bulletin, 139, 133–151. http://dx.doi.org/10.1037/a0028566

Authored Book:

Rogers, T. T., & McClelland, J. L. (2004). Semantic cognition: A parallel distributed processing approach. Cambridge, MA: MIT Press.

Chapter in an Edited Book:

Gill, M. J., & Sypher, B. D. (2009). Workplace incivility and organizational trust. In P. Lutgen-Sandvik & B. D. Sypher (Eds.), Destructive organizational communication: Processes, consequences, and constructive ways of organizing (pp. 53–73). New York, NY: Taylor & Francis.

 

Figure Captions

Figure captions and sub-captions must be listed together on an individual page directly following the tables or the references if the submission does not include tables. Each figure requires a figure caption and should be clearly labeled (Figure 1, Figure 2, etc.). Multi-panel figures and figures with parts (a, b, c, etc.), should be distinctively labeled (Figure 1A, Figure 1B, Figure 2A, etc.).

Figure captions should be limited to 60 words.

If a figure has been published previously, acknowledge the original source in the figure caption. You must obtain written permission from the copyright holder to reproduce the figure and upload this permission as supplemental data. Please specify whether the figure has been exactly reproduced or adapted from the original source, and provide a copy of the original figure if it has been adapted. Even if the figure has been modified, it may still require a permission. Any costs associated with figure permissions will be borne by the author. Contact the editorial office if you are not sure whether permission is needed.

Figures

All figures must be uploaded separately as image files in Tagged Image File Format (.TIFF) or Encapsulated Postscript (.EPS). Microsoft Power Point (.PPT) is also acceptable; however, the graphics must contain embedded fonts with one image per slide, one slide per file. Each image should have a resolution of 600 dots-per-inch (dpi).

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